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Industrial HVAC & HVAC/R – U.S. Recruitment & Technical Careers

Privacy Notice / Privacy Policy

Last Updated: 19/01/2026

1. Introduction

Industrial Recruitment Group Ltd ("Industrial Recruitment Group", "we", "us", or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, store, and protect personal data when you interact with us, including through our website, recruitment services, email communications, phone calls, and SMS/text messages.

We provide recruitment services internationally, including within the United States. We comply with applicable data protection and privacy laws and relevant telecommunications requirements.

2. Scope of This Policy

This policy applies to:

  • Candidates and prospective candidates

  • Clients and prospective clients

  • Website visitors

  • Individuals who communicate with us via email, phone, or SMS/text message

3. Personal Data We Collect

We may collect and process the following categories of personal data:

a) Identity & Contact Information

  • Full name

  • Email address

  • Phone number (including mobile numbers)

  • Postal address

b) Recruitment & Professional Information

  • CVs, resumes, employment history

  • Qualifications, certifications, and skills

  • Salary expectations and availability

  • Interview notes and recruitment-related communications

c) Client & Business Information

  • Company name and address

  • Job requirements and role specifications

  • Business contact details

d) Communications Data

  • Email correspondence

  • Phone call records or notes

  • SMS/text message communications and consent status

e) Technical & Website Data

  • IP address

  • Browser and device information

  • Website usage data (only if tracking or analytics are introduced in the future)

4. How We Use Your Personal Data

We use personal data for the following purposes:

  • Providing recruitment and search services

  • Matching candidates with relevant employment opportunities

  • Communicating with candidates and clients about roles, services, and updates

  • Managing our business operations and client relationships

  • Sending service-related messages (including SMS/text messages)

  • Sending marketing communications where lawful and consent has been obtained

  • Complying with legal, regulatory, and contractual obligations

You may opt out of marketing emails at any time using the unsubscribe link included in each email. You may opt out of SMS/text communications by replying STOP or by contacting us directly.

5. SMS & Mobile Messaging Privacy

We may contact you via SMS/text message using a U.S. or international phone number for recruitment-related communications, service updates, or information you have requested.

Mobile Phone Number & SMS Consent Protection

  • We do not sell, rent, share, or disclose your mobile phone number.

  • We do not share SMS/text messaging consent with third parties or affiliates for their own marketing or promotional purposes.

  • Your mobile number and any associated SMS consent are used solely by Industrial Recruitment Group Ltd for the purposes outlined in this Privacy Policy.

  • Message frequency may vary.

  • Standard message and data rates may apply depending on your carrier.

This statement is provided to comply with U.S. carrier requirements and The Campaign Registry (TCR) guidelines.

6. Legal Basis for Processing

We process personal data under one or more of the following legal bases:

  • Performance of a contract or steps taken prior to entering a contract

  • Consent (e.g., marketing communications and SMS messaging)

  • Legitimate interests (e.g., recruitment activities and business operations)

  • Compliance with legal and regulatory obligations

7. Sharing & Disclosure of Personal Data

We do not sell personal data. We may share personal data only where necessary with:

  • Potential employers or clients (with candidate consent or legitimate interest)

  • Trusted service providers (e.g., email, CRM, or communications platforms)

  • Professional advisers (legal, accounting, or compliance)

  • Regulatory or law enforcement authorities where required by law

All service providers are required to handle data securely and in accordance with applicable data protection laws.

8. International Data Transfers

As we operate internationally, personal data may be transferred and processed in different jurisdictions, including the United States. Where this occurs, we ensure appropriate safeguards are in place to protect your personal data.

9. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy, including legal, regulatory, and business requirements. Data may be securely deleted or anonymised when no longer required.

10. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure.

11. Your Data Protection Rights

You have the right to:

  • Request access to your personal data

  • Request correction of inaccurate or incomplete data

  • Request deletion of your data

  • Object to or restrict processing

  • Withdraw consent at any time where processing is based on consent

Requests can be made by contacting us using the details below.

12. Cookies & Website Tracking

We currently do not use cookies or tracking technologies. If this changes, this Privacy Policy will be updated accordingly.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The most current version will always be available on our website.

14. Contact Information

If you have questions about this Privacy Policy or how your personal data is handled, please contact:

Industrial Recruitment Group Ltd
Email: info@industrialrecruitmentgroup.com

Registered Office:
Suite 3, First Floor, Steeple House
Church Lane
Chelmsford, Essex
CM1 1NH

U.S. Mailing Address:
11811
Shaker Blvd, Suite 204, 14
Cleveland, OH 44120
United States

Phone: +1 (216) 777 1555